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ODE Update for Early Learning Programs March 25, 2020

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Dear School-Age Child Care and/or Preschool Administrators in Ohio Department of Education-Licensed Sites,

On Sunday March 22, 2020, Governor DeWine announced all child care providers in the state of Ohio must stop operating as of Thursday, March 26, 2020, unless designated as a pandemic child care program. This means all school-age child care programs and preschools licensed by the Ohio Department of Education must be closed, unless they have received designation as a pandemic child care program from the Ohio Department of Job and Family Services. A school district can apply for this designation, as can another entity (for example, a YMCA or parks and recreation center) that plans to use a school building as the pandemic child care program location.

To learn more about the parameters and application process to seek and become designated as a pandemic child care program, click here. Please take note of the reduced maximum class size and teacher-to-student ratios required to operate with this temporary license. To speak to a child care specialist at the Ohio Department of Job and Family Services, call the Child Care Help Desk at (877) 302-2347. The Ohio Department of Education cannot make this designation for any program. For other questions about licensing or Step Up To Quality, please contact the Ohio Department of Education at OELSR.licensing@education.ohio.gov.

ODE Update for Early Learning Programs March 16, 2020

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ODE Licensed preschool or school-age child care provider, grantee, or early childhood program administrator:

Ohio Department of Education continues to place resources on its website, including a printable prevention checklist, FAQ, and Guidance for K – 12 schools.

More information is forthcoming and will be posted to the Ohio Department of Education website as it becomes available. 

The FAQ linked above specifically includes guidance around the applicability of school closures for preschool classrooms. Here are the highlights: Preschool classrooms licensed by the Ohio Department of Education are mandated to close. School-Age Child Care programs licensed by the Ohio Department of Education can stay open at the discretion of the operating entity.

Ohio schools and community sponsors may operate under a waiver to serve meals in a non-congregate setting and at school sites during school closures related to the coronavirus. Preschool and child care administrators/directors are encouraged to contact your local school district to inquire about emergency meal service and provide this information to the households. 

Guidance on special education is being completed and will be shared as soon as it is finalized.

The Centers for Disease Control has new information available on its website specifically for child care and early childhood programs including:
•         Interim Guidance for Administrators
•         FAQs for Administrators
•         Cleaning and Disinfecting Recommendations
•         Checklists for Teachers, Parents and Administrators and
•         Talking with Children about Coronavirus Disease 2019
 
For those of you serving younger children, guidance is available from Zero to Three with tips for parents talking about coronavirus with their children.

Be safe and well and email us with specific questions you may have at ELSR@education.ohio.gov
We’ve received many important questions already and we are working to provide the answers.
Thank you for your patience and thank you for everything you do for Ohio’s children.

Coronavirus School Closure Information from the Ohio Department of Education

each child our future - in ohio, each child is challenged, prepared and empowered

Coronavirus School Closure Information from the Ohio Department of Education

Due to the ongoing coronavirus (COVID-19) crisis, Gov. Mike DeWine announced on March 12th that all Ohio schools will close beginning at the end of the school day on Monday, March 16, through Friday, April 3. This order includes all public, community and private K-12 schools in the state. Read the Governor’s complete media release here.

What’s next for Ohio’s school districts?
While schools will be closed, it is a local decision as to how, when and the degree to which learning will continue. State Superintendent of Public Instruction Paolo DeMaria addresses several questions, shares information about flexibility in federal and state requirements and discusses next steps in this new video.

Finding solutions and providing answers to districts
Now that we know schools will be closed, the Ohio Department of Education can begin to provide clarity on answers related to the minimum hours requirement, accountability issues, testing, special education requirements, ensuring students can get meals and many others.

The U.S. Department of Education issued this release today regarding K-12 flexibilities, student privacy and educating students with disabilities during school closures caused by the coronavirus pandemic. The U.S. Department of Agriculture approved our waiver request so that schools may continue to provide meals at non-congregate sites.

Moving forward together
As State Superintendent DeMaria indicated in his media statement, “We are especially grateful to schools that have proactively developed plans to keep learning going even if school buildings aren’t open. There is a lot of momentum in Ohio’s schools right now and we would hate to see that momentum stalled, although we understand that today’s announcement does mean there will be disruptions.”

Thank you and stay tuned
Thank you to Ohio’s school community for all you are doing and will continue to do on behalf of children. A commitment to students will drive our focus, but flexible, creative solutions will get us through this public health crisis. We pledge to work with you and will continue to share information as it becomes available.

ohio department of education - each child our future

ELA KReady Data Manager Q + A Webinar Thursday, March 12, 2020

Early Learning Assessment

Early Learning Assessment (ELA) KReady Data Manager Q + A Webinar  

Thursday, March 12, 2020 

10:00 am – 11:00 am 

Current data managers will have the opportunity to ask questions in advance and receive responses from members of the KReady leadership and support team. The team will address questions specific to Early Learning Assessment (ELA) from topics previously submitted by KReady assessment/data managers across the state via a survey. The topics will come from participant survey responses. Data Managers can submit questions and suggestions here > Survey LinkRegister for this webinar. 

Extended: FY20 Fall Early Learning Assessment (A) Collection

FY20 Fall Early Learning Assessment (A) Collection Extended

The FY20 Fall Early Learning Assessment (A) Collection has been extended. Originally scheduled to close March 6, 2020, it will now close April 3, 2020.

Updated EMIS Data Collection Calendar for 2019-2020 Posted

An updated version of the EMIS Data Collection Calendar for 2019-2020 has been posted. It can be found on the Department website.

New EMIS Coordinator Training

The Ohio Department of Education will be hosting a full day (8:30 am to 3:00 pm) New EMIS Coordinator Training for any EMIS Coordinators with 3 or fewer years of experience.

Three different dates will be offered: Thursday, April 9, 2020; Monday, April 13, 2020; and Monday, April 20, 2020. Interested participants select their date preference at the time of registration.

Please Note: Register for only one session. The three sessions are the same and there is not enough space for people to attend more than one. If your chosen session is full, we will place you in another session if space allows.

Training registration is now available in the STARS application. Space is limited, and prior registration is required.

All registrants are initially placed on a waitlist. This is to ensure that there is enough seating available and to allow new coordinators priority registration. You will receive an email notification of your placement on the waitlist. If you do not receive such a notification, then either you did not complete the registration process (be sure to click the final confirmation button) or your email in STARS is not up to date.

You will receive a second notification email when you are removed from the waitlist. This notice will inform you either that your registration has been confirmed or that your registration has been cancelled.

The registration deadline for April 9 is Friday, April 3, 2020, at 5:00 pm. The registration deadline for April 13 is Tuesday, April 7, 2020, at 5:00 pm. The registration deadline for April 20 is Tuesday, April 14, 2020, at 5:00 pm.

To register, participants must have an OH|ID account within which they have set up a Department of Education Profile. Once those are set up, complete a STARS User Profile. Search for keyword “EMIS” within the STARS application to locate the training. For additional information on using STARS, please click here.

COVID-19 (Coronavirus Disease 2019) Information for Early Childhood Care Providers

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COVID-19 (Coronavirus Disease 2019) Information

for Early Childhood Care Providers

February 27, 2020

Please click here to read information from the Ohio Department of Health regarding the COVID-19 (Coronavirus Disease 2019.)

The topics reviewed address the current situation and provide general information for precautions and preparedness in early care and education settings.

Early Learning Update 02-27-20

Early Learning Assessment

Dear Early Learning Assessment Data Managers,

We appreciate everything you do to support teaching and learning with Ohio’s youngest learners.  Please review the following updates about the Early Learning Assessment (ELA).

ELA spring data collection

There was a change in the ELA technology for the 2019-2020 school year.  There are now  two separate ELA data collections (fall and spring) in the Ready for Kindergarten (KReady) online system.  We apologize for any confusion or inconvenience this has caused for the current spring collection that started on February 15 and will end on May 14. 

If you have not already added the students to the spring enrollment in KReady, you will need to do that before your teachers can enter any assessment data for this window.  Please follow the same procedures you did in the fall for adding students to the fall data collection.  However, you will need the spring data collection token, elasp20

If you work with a student information system to automatically generate the enrollment data for you, that system might not have the enrollment token preloaded and might even still have the fall token.  If that happens, you can simply replace the fall data token with the spring data token.

Data manager training  We have scheduled a series of Webinars to support you with the Early Learning Assessment (ELA) spring 2020 administration window. All Webinars are recorded and are made available shortly after they occur. If you missed the Webinars from February 3rd and 5th, you can find them here.

ELA KReady Data Manager Q + A Webinar  Thursday, March 12, 2020 10:00 am – 11:00 am  Current data managers will have the opportunity to ask questions in advance and receive responses from members of the KReady leadership and support team. The team will address questions specific to the Kindergarten Readiness Assessment (KRA) and Early Learning Assessment (ELA) from topics previously submitted by KReady assessment/data managers across the state via a survey. The topics will come from participant survey responses. Data Managers can submit questions and suggestions here > Survey Link. Register for this webinar. 


ELA KReady Building Administrator Webinar Tuesday, April 21, 2020 10:00 am – 11:00 am  This webinar is for persons that have the role of building administrator and that access building level reports using the Kindergarten Online Assessment System (KReady) on the Early Learning Assessment (ELA). This session will feature information specific to accessing various reports and insights for using the data to make decisions regarding instruction. Register for this webinar  


ELA Data Manager 2020 Update Webinar Wednesday, May 6, 2020 10:00 am– 11:00 am  This webinar is for data managers responsible for submitting ELA reporting data to EMIS or EAS. Participants will have the opportunity to ask questions and receive responses from the KReady support team and program specialists from the Office of Early Learning and School Readiness. The topics will include closing down the Spring 2020 assessment window, data clean up considerations and an explanation on reporting the ELA data and other important topics. Register for this webinar

Archived Webinars Ohio K12 Help archives webinars for the early care and education programs that are using the Ohio Early Learning Assessment. The webinars can be accessed here

For more information

Check out the department’s Early Learning Assessment Website

Contact the Help Desk: The Ohio K12 Help desk provides support for statewide K12 education programs including the Early Learning Assessment (ELA) and the Kindergarten Readiness Assessment (KRA). Go to www.ohio-k12.help or call 844-K12-OHIO (844-512-6446) to submit a ticket for technical assistance. 

If you have any questions or concerns, please feel free to contact us at ELAHelp@education.ohio.gov  or Elizabeth.Agnew@education.ohio.gov.

Office of Early Learning & School Readiness Curriculum & Assessment Team

Early Learning Update 02-11-20

Early Learning Assessment

Early Learning Assessment Data Managers,

Please review the following updates about the Early Learning Assessment (ELA).

ELA administration and reporting reminders

  • The ELA Spring administration window begins Feb. 15 and ends May 14.
  • KReady Data Collection Closes: May 14 at 11:59 PM. Teachers cannot enter assessment data after this date.
  • Data Managers will be able to approve transfers and clean up student demographic data through May 21.
  • Learning progression score reports for the spring data collection will be available for download in the KReady system starting May 22.  
  • These 10 Learning Progression scores must be reported for Preschool Special Education (PSE) and Early Childhood Education (ECE) grant funded children and are due in EMIS or EAS by June 30th.
  • Programs that receive Preschool Special Education (PSE) and/or Early Childhood Education (ECE) programs funds are encouraged to submit their fall scores in EMIS or EAS now if they haven’t already.
  • EMIS reporting dates are found in the EMIS Calendar. Fall assessment data due by March 6, 2020. Spring assessment data August 28, 2020. NOTE: EMIS reporting dates may change at any time.
  • EAS reporting dates and directions are found in the FY 20 Grantee Manual and must be entered by June 30 for assessment completed in both the fall and spring assessment windows.

Data manager training 

We have scheduled a series of Webinars to support you with the Early Learning Assessment (ELA) spring 2020 administration window. All Webinars are recorded and are made available shortly after they occur. 

ELA KReady Data Manager Q + A Webinar  Thursday, March 12, 2020 10:00 am – 11:00 am 

Current data managers will have the opportunity to ask questions in advance and receive responses from members of the KReady leadership and support team. The team will address questions specific to the Kindergarten Readiness Assessment (KRA) and Early Learning Assessment (ELA) from topics previously submitted by KReady assessment/data managers across the state via a survey. The topics will come from participant survey responses. Data Managers can submit questions and suggestions here > Survey Link. Registration for this webinar will open soon. Registration coming soon. 


ELA KReady Building Administrator Webinar Tuesday, April 21, 2020 10:00 am – 11:00 am 

This webinar is for persons that have the role of building administrator and that access building level reports using the Kindergarten Online Assessment System (KReady) on the Early Learning Assessment (ELA). This session will feature information specific to accessing various reports and insights for using the data to make decisions regarding instruction. (60 mins) Register for this webinar  


ELA Data Manager 2020 Update Webinar Wednesday, May 6, 2020 10:00 am– 11:00 am 

This webinar is for data managers responsible for submitting ELA reporting data to EMIS or EAS. Participants will have the opportunity to ask questions and receive responses from the KReady support team and program specialists from the Office of Early Learning and School Readiness. The topics will include closing down the Spring 2020 assessment window, data clean up considerations and an explanation on reporting the ELA data and other important topics. (60 mins) Register for this webinar


Archived Webinars

Ohio K12 Help archives webinars for the early care and education programs that are using the Ohio Early Learning Assessment. The webinars can be accessed here 

For more information

Check out the department’s Early Learning Assessment Website

If you have any questions or concerns, please feel free to contact us.

ELAHelp@education.ohio.gov

Contact Information:

Elizabeth.Sailer@education.ohio.gov

Help Desk: The Ohio K12 Help desk provides support for statewide K12 education programs including the Early Learning Assessment (ELA) and the Kindergarten Readiness Assessment (KRA). Go to www.ohio-k12.help or call 844-K12-OHIO (844-512-6446) to submit a ticket for technical assistance.

Office of Early Learning & School Readiness Curriculum & Assessment Team

 

Early Learning Update 01-24-20

Early Learning Assessment

Dear ELA Assessment Data Managers,

We have scheduled a series of Webinars to support you with the Early Learning Assessment (ELA) spring administration window. All Webinars are recorded and are made available shortly after they occur. Links to access archived Webinars are posted on our Early Learning Assessment for Administrators Webpage. Upcoming and previous webinars can be accessed here – https://www.ohio-k12.help/kready-support/kready_dmt/  

Office of Early Learning & School Readiness

Curriculum & Assessment Team

ELAHelp@education.ohio.gov 


ELA Spring 2020 Webinar – Getting Started

Monday, February 3, 2020

10:00 am – 11:00 am 

This webinar is primarily for new data managers and will provide information on using the Kindergarten Online Assessment System (KReady) to report Early Learning Assessment (ELA) Spring 2020 scores and data. Additionally, this is the first time for double or split ELA assessment windows. Returning data managers are also encouraged to attend for updates on the process. This session will feature a general overview of the KReady System and address information regarding, Data Manager Access, using the Bulk Loader, Data Formatting and Updates. (60 mins) Register for this webinar 


ELA Data Manager Webinar

Wednesday, February 5, 2020

1:00 pm – 2:00 pm

The webinar will be held in Zoom. If you have never used Zoom before, feel free to test your connection in advance using this link: https://zoom.us/test

Download the Zoom desktop client: https://www.zoom.us/support/download

Click this link to access the webinar: https://zoom.us/webinar/register/WN_bNA8GT2EQDazTcG_2oZWJg

You will be asked to complete a brief form. Then, you will be directed to a page that contains your unique webinar URL. Click the link to join. 


ELA KReady Data Manager Q + A Webinar 

Thursday, March 12, 2020

10:00 am – 11:00 am 

Current data managers will have the opportunity to ask questions in advance and receive responses from members of the KReady leadership and support team. The team will address questions specific to the Kindergarten Readiness Assessment (KRA) and Early Learning Assessment (ELA) from topics previously submitted by KReady assessment/data managers across the state via a survey. The topics will come from participant survey responses. Data Managers can submit questions and suggestions here > Survey Link. Registration for this webinar will open soon. Registration coming soon. 


ELA KReady Building Administrator Webinar

Tuesday, April 21, 2020

10:00 am – 11:00 am 

This webinar is for persons that have the role of building administrator and that access building level reports using the Kindergarten Online Assessment System (KReady) on the Early Learning Assessment (ELA). This session will feature information specific to accessing various reports and insights for using the data to make decisions regarding instruction. (60 mins) Register for this webinar  


ELA Data Manager 2020 Update Webinar

Wednesday, May 6, 2020

10:00 am– 11:00 am 

This webinar is for data managers responsible for submitting ELA reporting data to EMIS or EAS. Participants will have the opportunity to ask questions and receive responses from the KReady support team and program specialists from the Office of Early Learning and School Readiness. The topics will include closing down the Spring 2020 assessment window, data clean up considerations and an explanation on reporting the ELA data and other important topics. (60 mins) Register for this webinar