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Early Learning Update 11-26-19

Early Learning Assessment

Dear Early Learning Administrators & Data Managers, 

Thank you for continued efforts to support the early care and education of Ohio’s youngest learners. The Early Learning Assessment (ELA) Learning Progression (LP) Score Report is now available in KReady. Please use these directions, which will download in a new window, to run your LP report. 

EMIS reporting dates are found in the EMIS Calendar found hereEAS reporting dates and directions are found in the FY 20 Grantee Manual.

If you have any questions, please contact us at ELAHelp@education.ohio.gov or reach out to Ohio K12 Help for technical assistance at 1-844-512-6446.

Thank you,
Office of Early Learning & School Readiness
Curriculum & Assessment Team

Early Learning Update 11-14-19

Early Learning Assessment

Early Learning Assessment – Fall Data Collection

Dear Early Learning Assessment Administrators and Data Managers,

Thank you for your continued efforts to support the early care and education of Ohio’s youngest learners. We want to provide you with some considerations for closing down the Early Learning Assessment (ELA) fall assessment window as teacher data entry closes in the KReady system today, November 14 at 11:59 PM. 

If you have any questions, please contact us at ELAHelp@education.ohio.gov.

Thank you, Office of Early Learning & School Readiness Curriculum & Assessment Team

Fall 2019 Assessment Window Reminders

ELA Fall Data Collection 2019 ELA Spring Data Collection 2020
KReady Data Collection Opened: 08/15/19 KReady Data Collection Opens: 02/15/20
KReady Data Collection Closes: 11/14/19 at 11:59 PM

Teachers cannot enter assessment data after this date.

KReady Data Collection Closes: 05/14/20 at 11:59 PM

Teachers cannot enter assessment data after this date.

Data Managers will be able to approve transfers and clean up student demographic data through November 21. Data Managers will be able to approve transfers and clean up student demographic data through May 21.
Learning progression score reports for the fall data collection will be available for download in the KReady system starting Nov. 22. Learning progression score reports for the spring data collection will be available for download in the KReady system starting May 22.
EMIS reporting dates are found in the EMIS Calendar found here.

EAS reporting dates and directions are found in the FY 20 Grantee Manual.

Confirm all data has been entered for each preschool student in KReady or the Bridge form for the fall reporting window

Some programs use the Ready for Kindergarten online system (KReady) for entering data for the ELA while other programs use the Bridge Form.

If your program has not loaded students, teachers and enrollment information in the KReady system for teachers to enter ELA ratings for preschool children, please use the Bridge form for the fall reporting window. We strongly recommend programs that report in EMIS get the KReady system set up locally for use during the spring administration window.

Data clean up

Please confirm that all data has been entered in the KReady system or Bridge form for each student.

For KReady users:

The most reliable way to verify that all students have complete scores is to look at the SKB Report. Data managers and administrators can run these reports and identify whether all students have scores entered for all SKBs. As a reminder, each PSE and ECE funded child must have a rating for 24 SKBs to receive an overall score for the 10 required Learning Progressions.

If any scores are missing, we encourage data managers to communicate with the teacher associated with the specific student to provide any necessary support to ensure all data is entered in the system by Nov. 14 at 11:59 p.m.

For Bridge form users:

We encourage you to develop local communication methods for ensuring that the data on your Bridge form is accurate prior to reporting student data in EMIS or EAS.

What to do when a Learning Progression score is “N”

Sometimes a teacher is unable to determine a score for an SKB for a child. When a teacher is not able to determine a score for a child on a skill, knowledge or behavior, the teacher will enter an “N” score in the Bridge form or KReady system. A score of “N” will then be calculated at the Learning Progression level within the KReady system Learning Progression score report or Bridge form.

When submitting assessment data to EMIS or EAS, programs are required to enter a reason code anytime a Learning Progression score of “N” is reported. A list of the allowable reason codes, and an explanation of what they mean, can be found in the EMIS manual for assessments here. The reason codes are on page 29 in the manual under the Score Not Reported section.

Currently, there is no column on the Bridge Document that is available to record reason codes and we ask you not to alter the document to include these reason codes. Changes to the Bridge Document will result in inaccurately reported data. Programs must develop an internal communication process to assure that teachers are accurately reporting reason codes for “N’ score items to their EMIS coordinator or the individual responsible for uploading student data in EAS.

Only one reason code can be reported for each Learning Progression and score of “N”. If multiple Learning Progressions are scored as an “N”, a different reason code can be selected for each “N” score.

For more information 

First, check out the department’s Early Learning Assessment Website

Questions about the Early Learning Assessment: ELAHelp@education.ohio.gov.

Contact Information: Elizabeth.Sailer@education.ohio.gov Kimberly.Davis@education.ohio.gov

Help Desk:  www.ohio-k12.help or  844-K12-OHIO (844-512-6446) to submit a ticket for technical assistance.

Early Learning Assessment (ELA) 10-25-19 Update

Early Learning Assessment

Dear Early Learning Assessment Administrators and Data Managers,

Thank you for your continued efforts to support the early care and education of Ohio’s youngest learners. As the November 14 deadline approaches, we want to provide you with some considerations for closing down the Early Learning Assessment (ELA) fall assessment window.

ELA Close Down Webinar

November 4, 2019

10:00am – 11:00am

This webinar is for data managers responsible for submitting ELA reporting data to EMIS or EAS.  Participants will have the opportunity to ask questions and receive responses from the KReady support team and program specialists from the Office of Early Learning and School Readiness. The topics will include closing down the Fall 2019 assessment window, data clean up considerations and an explanation on reporting the ELA data and other important topics.

All webinar opportunities are listed at this link https://www.ohio-k12.help/kready-support/kready_dmt/.

Fall 2019 Assessment Window Reminders

ELA Fall Data Collection 2019 ELA Spring Data Collection 2020
KReady Data Collection Opened: 08/15/19 KReady Data Collection Opens: 02/15/20
KReady Data Collection Closes: 11/14/19 at 11:59 PM

Teachers cannot enter assessment data after this date.

KReady Data Collection Closes: 05/14/20 at 11:59 PM

Teachers cannot enter assessment data after this date.

Data Managers will be able to approve transfers and clean up student demographic data through November 21. Data Managers will be able to approve transfers and clean up student demographic data through May 21.
Learning progression score reports for the fall data collection will be available for download in the KReady system starting Nov. 22. Learning progression score reports for the spring data collection will be available for download in the KReady system starting May 22.
EMIS reporting dates are found in the EMIS Calendar found here.

EAS reporting dates and directions are found in the FY 20 Grantee Manual.

Confirm all data has been entered for each preschool student in KReady or the Bridge form for the fall reporting window

Some programs use the Ready for Kindergarten online system (KReady) for entering data for the ELA while other programs use the Bridge Form.

If your program has not loaded students, teachers and enrollment information in the KReady system for teachers to enter ELA ratings for preschool children, please use the Bridge form for the fall reporting window. We strongly recommend getting the KReady system set up locally for use during the spring administration window. If you are in need of assistance with learning how to use the KReady system for your students or your programs, please send an email to ELAHelp@education.ohio.gov and someone from the office will contact you to provide targeted technical assistance.

Clean up data in KReady or the Bridge form

Please confirm that all data has been entered in the KReady system or Bridge form for each student. The most reliable way to verify that all students have complete scores is to look at the SKB Report. Data managers and administrators can run these reports and identify whether all students have scores entered for all SKBs. As a reminder, each PSE and ECE funded child must have a rating for 24 SKBs to receive an overall score for the 10 required Learning Progressions.

If any scores are missing, we encourage data managers to communicate with the teacher associated with the specific student to provide any necessary support to ensure all data is entered in the system by Nov. 14 at 11:59 p.m.

For programs using the Bridge form, we encourage you to use local communication methods for ensuring that the data on your Bridge form is accurate prior to reporting student data in EMIS or EAS.

The Last SKB Rating entered in KReady or the Bridge form is the final rating

Teachers using the KReady system can enter as much data for each SKB as necessary to have longitudinal and trend data for monitoring growth and development. The last rating entered for an SKB is what is taken as the score for each SKB within a learning progression to get the overall LP score.

What to do when a Learning Progression score is “N”

Sometimes a teacher is unable to determine a score for an SKB for a child. When a teacher is not able to determine a score for a child on a skill, knowledge or behavior, the teacher will enter an “N” score in the Bridge form or KReady system. A score of “N” will then be calculated at the Learning Progression level within the KReady system Learning Progression score report or Bridge form.

When submitting assessment data to EMIS or EAS, programs are required to enter a reason code anytime a Learning Progression score of “N” is reported. A list of the allowable reason codes, and an explanation of what they mean, can be found in the EMIS manual for assessments here. The reason codes are closer to the end of the manual under the Score Not Reported section.

Currently, there is no column on the Bridge Document that is available to record reason codes and we ask you not to alter the document to include these reason codes. Changes to the Bridge Document will result in inaccurately reported data. Programs must develop an internal communication process to assure that teachers are accurately reporting reason codes for “N’ score items to their EMIS coordinator or the individual responsible for uploading student data in EAS.

Only one reason code can be reported for each Learning Progression and score of “N”. If multiple Learning Progressions are scored as an “N”, a different reason code can be selected for each “N” score.

For more information 

First, check out the department’s Early Learning Assessment Website

Questions about the Early Learning Assessment: ELAHelp@education.ohio.gov.

Contact Information: Elizabeth.Sailer@education.ohio.gov Kimberly.Davis@education.ohio.gov

Help Desk:  www.ohio-k12.help or  844-K12-OHIO (844-512-6446) to submit a ticket for technical assistance.

Early Learning Update 10-09-19

Early Learning and Readiness Banner

Webinar Training Opportunities for KReady Administrators and Data Managers

All webinar opportunities are listed at this link https://www.ohio-k12.help/kready-support/kready_dmt/.

KReady Building Administrators Webinar
October 16, 2019
10:00am – 11:00am

This webinar is for persons that have the role of building administrator and that access building level reports using the Kindergarten Online Assessment System (KReady) on the Early Learning Assessment (ELA) and/or Kindergarten Readiness Assessment (KRA). This session will feature information specific to accessing various reports and insights for using the data to make decisions regarding instruction.

KReady Data Managers Q&A Webinar
October 22, 2019
10:00am – 11:00am

The team will address questions specific to the Kindergarten Readiness Assessment (KRA) and Early Learning Assessment (ELA) from topics previously submitted by KReady assessment/data managers across the state via a survey. The topics will come from participant survey responses. Data Managers can submit questions and suggestions here > Survey Link.

KRA Close Down Webinar
October 28, 2019
10:00am – 11:00am

This webinar is for data managers responsible for submitting KRA reporting data to EMIS. Participants will have the opportunity to ask questions and receive responses from the KReady support team and program specialists from the Office of Early Learning and School Readiness. The topics will include closing down the Fall 2019 assessment window, data clean up considerations and an explanation on reporting the KRA data and other important topics.

ELA Close Down Webinar
November 4, 2019
10:00am – 11:00am

This webinar is for data managers responsible for submitting ELA reporting data to EMIS or EAS.  Participants will have the opportunity to ask questions and receive responses from the KReady support team and program specialists from the Office of Early Learning and School Readiness. The topics will include closing down the Fall 2019 assessment window, data clean up considerations and an explanation on reporting the ELA data and other important topics.

Early Learning Assessment (ELA) 09-27-19 Update

Early Learning Assessment

Important reminders and updates about the Early Learning Assessment

Timeline

Teachers must enter all required skills, knowledge and behavior (SKB) scores in the KReady system no later than November 14, 2019 at 11:59 p.m.  Data Managers will have until Nov. 21 to clean up student demographics and transfer requests. Learning progression score reports for the fall data collection will be available for download in the KReady system starting Nov. 22.

EMIS reporting dates are found in the EMIS Calendar found here.

EAS reporting dates and directions are found in the FY 20 Grantee Manual.

Webinar Training Opportunities for Data Managers

KReady Data Managers Q+A – SURVEY

The KReady leadership and support team will host a webinar designed to specifically address questions you might have as an assessment/data manager regarding the Kindergarten Readiness Assessment (KRA) and Early Learning Assessment (ELA). DMs will an opportunity to engage the team in a special webinar session that give participants the chance to ask questions around specific topics and receive response from our team live.  Please take a moment to respond to this brief survey and submit question you would like to team to address.  We will work to structure the webinar based on the submissions received. This Survey Ends Friday 10/4/19 Survey URL

Coming Soon – SAVE THE DATE!  KReady Data Managers Q&A Webinar

October 22, 2019

10:00am – 11:00am

Current data managers will have the opportunity to ask questions in advance and receive responses from members of the KReady leadership and support team.  The team will address questions specific to the Kindergarten Readiness Assessment (KRA) and Early Learning Assessment (ELA) from topics previously submitted by KReady assessment/data managers across the state via a survey.  The topics will come from participant survey responses. Data Managers can submit questions and suggestions here > Survey Link.  Registration for this webinar will open soon.   

ELA Close Down Webinar

November 4, 2019

10:00am – 11:00am 

This webinar is for data managers responsible for submitting ELA reporting data to EMIS or EAS.  Participants will have the opportunity to ask questions and receive responses from the KReady support team and program specialists from the Office of Early Learning and School Readiness. The topics will include closing down the Fall 2019 assessment window, data clean up considerations and an explanation on reporting the ELA data and other important topics. (60 mins) Register here.

New Online Training Opportunities Available Now!

It is our pleasure to introduce to you four ELA Jumpstart Modules. The Management Council in partnership with the Ohio Department of Education’s Office of Early Learning and School Readiness, has produced four short self-paced learning modules for early childhood educators implementing the Early Learning Assessment (ELA). These modules may serve as a primer for educators as they prepare to attend In-person ELA Training as well as a reference, resource and refresher for those currently utilizing the ELA.

These modules are freely available on the Help Desk KReady Support page at https://www.ohio-k12.help/kready-support/ and select the Assessment Administration button. This page contains multiple resources for educators including the Jump Start Modules. While it is possible to select any module in any order, the modules build upon material presented in the previous modules and are designed to be experienced in the following order:

Module 1: Foundations

Module 2: Deep Dive

Module 3: Technology

Module 4: Analysis & Application

The modules are available to anyone wanting more information about the ELA and provide a better understanding of the ELA’s background, administration, tools and uses for early childhood educators working with young children.  

For more information

Early Learning Assessment Website

ELAHelp@education.ohio.gov 

ELA Help Desk: http://www.ohio-k12.help/ 

Contact Information:

Elizabeth.Sailer@education.ohio.gov

Kimberly.Davis@education.ohio.gov

Early Learning Assessment (ELA) 2019-2020 – Update

Early Learning Assessment

Each school year, programs that receive Early Childhood Education (ECE) grant funding or Preschool Special Education (PSE) funding must complete the 10 required Learning Progressions of the Early Learning Assessment (ELA) during the fall and spring.

For all ECE and PSE funded children, the minimum ELA requirement includes:

  • Programs must assess and report the 10 Learning Progressions (24 Skills, knowledge and behaviors) on ECE and PSE funded children to either EMIS or EAS twice a year, fall and spring

For SUTQ rated programs:

If a program chooses to use the ELA as their comprehensive assessment, the program:

    • May or may not include the Fine Arts Domain
    • Must assess all children in all Learning Progressions (32 or 28) at a minimum of two times per year following the same schedule as the ECE and PSE schedule
    • Must report only the 10 required Learning Progressions for the ECE and PSE funded children to EMIS or EAS
    • May use KReady or the Bridge form to document and report the required 10 Learning Progressions, knowing that this year we will begin phasing out the Bridge Form
    • May use the KReady system to document and generate reports on all SKBs

If a program does not use the ELA as their comprehensive assessment, the program:

    • Must use another research-based comprehensive assessment on all children.
    • Must assess ECE and PSE funded children on the 10 required Learning Progressions of the ELA and must also assess these children with their chosen comprehensive assessment
    • Must report only the 10 required Learning Progressions for the ECE and PSE funded children to EMIS or EAS

Our fall ELA window began on August 15 and will end on November 14, 2019 at 11:59 PM. After November 14, teachers will not be able to enter any additional data into the KReady system. Data Managers will be able to approve transfers and clean up student demographic data in KReady through November 21.

Dates for ELA reporting into EMIS and EAS will be provided at a later date.

If you have any questions, please contact ELAHelp@education.ohio.gov.

Chartered Nonpublic KRA Data Manager Training Webinar

Kindergarten Readiness Banner

Thank you for your participation in this year’s Kindergarten Readiness Assessment (KRA) administration.

The Office of Early Learning and School Readiness in partnership with Johns Hopkins University will host a KRA Data Manager Training Webinar for the Chartered Non-Public organizations that are participating in this year’s KRA administration. This training is about using the online Ready for Kindergarten (KReady) system and will take place on Wednesday, August 28, 2019 at 11:00 AM. This session will feature a general overview of the KReady System and address information regarding Data Manager Access, using the Bulk Loader, and Data Formatting. (60 mins)

Directions for Accessing the KRA 2019 Data Manager for CNP Webinar on August 28 from 11 AM to 12 PM:

  1. The webinar will be held in Zoom. If you have never used Zoom before, feel free to test your connection in advance using this link: https://zoom.us/test.
  2. Click this link to access the webinar:

https://zoom.us/webinar/register/WN_n8Ol9AbbQSCKp8JuK7NfRg

You will be asked to complete a brief form. Then, you will be directed to a page that contains your unique webinar URL. Click the link to join.

This session will be recorded and posted for people who are unable to attend. You can also view similar trainings online through the Help Desk.

KRA Data Manager Training Webinar

Kindergarten Readiness Banner

The Office of Early Learning and School Readiness in partnership with Johns Hopkins University will host a KRA Data Manager Training Webinar about using the online Ready for Kindergarten (KReady). This session will feature a general overview of the KReady System and address information regarding Data Manager Access, using the Bulk Loader, and Data Formatting. (60 mins)

Directions for Accessing the KRA 2019 Data Manager for Public Schools Webinar on August 27 from 1 to 2 PM:

  1. The webinar will be held in Zoom. If you have never used Zoom before, feel free to test your connection in advance using this link: https://zoom.us/test.
  2. Click this link to access the webinar:

https://zoom.us/webinar/register/WN_XaXDpT4USN-RWU3bSbX6yg

You will be asked to complete a brief form. Then, you will be directed to a page that contains your unique webinar URL. Click the link to join.

This session will be recorded and posted for people who are unable to attend. You can also view similar trainings online through the Help Desk.

 

Early Learning Assessment (ELA) 2019-2020

Early Learning Assessment

Each school year, programs that receive Early Childhood Education (ECE) grant funding or Preschool Special Education (PSE) funding must complete the 10 required Learning Progressions of the Early Learning Assessment (ELA) during the fall and spring.

Our fall ELA window began on August 15 and will end on November 14, 2019 at 11:59 PM. After November 14, teachers will not be able to enter any additional data into the KReady system. Data Managers will be able to approve transfers and clean up student demographic data in KReady through November 21.

Dates for ELA reporting into EMIS and EAS will be provided at a later date.

If you have any questions, please contact ELAHelp@education.ohio.gov.