Early Learning Assessment (ELA) 10-25-19 Update

Early Learning Assessment

Dear Early Learning Assessment Administrators and Data Managers,

Thank you for your continued efforts to support the early care and education of Ohio’s youngest learners. As the November 14 deadline approaches, we want to provide you with some considerations for closing down the Early Learning Assessment (ELA) fall assessment window.

ELA Close Down Webinar

November 4, 2019

10:00am – 11:00am

This webinar is for data managers responsible for submitting ELA reporting data to EMIS or EAS.  Participants will have the opportunity to ask questions and receive responses from the KReady support team and program specialists from the Office of Early Learning and School Readiness. The topics will include closing down the Fall 2019 assessment window, data clean up considerations and an explanation on reporting the ELA data and other important topics.

All webinar opportunities are listed at this link https://www.ohio-k12.help/kready-support/kready_dmt/.

Fall 2019 Assessment Window Reminders

ELA Fall Data Collection 2019 ELA Spring Data Collection 2020
KReady Data Collection Opened: 08/15/19 KReady Data Collection Opens: 02/15/20
KReady Data Collection Closes: 11/14/19 at 11:59 PM

Teachers cannot enter assessment data after this date.

KReady Data Collection Closes: 05/14/20 at 11:59 PM

Teachers cannot enter assessment data after this date.

Data Managers will be able to approve transfers and clean up student demographic data through November 21. Data Managers will be able to approve transfers and clean up student demographic data through May 21.
Learning progression score reports for the fall data collection will be available for download in the KReady system starting Nov. 22. Learning progression score reports for the spring data collection will be available for download in the KReady system starting May 22.
EMIS reporting dates are found in the EMIS Calendar found here.

EAS reporting dates and directions are found in the FY 20 Grantee Manual.

Confirm all data has been entered for each preschool student in KReady or the Bridge form for the fall reporting window

Some programs use the Ready for Kindergarten online system (KReady) for entering data for the ELA while other programs use the Bridge Form.

If your program has not loaded students, teachers and enrollment information in the KReady system for teachers to enter ELA ratings for preschool children, please use the Bridge form for the fall reporting window. We strongly recommend getting the KReady system set up locally for use during the spring administration window. If you are in need of assistance with learning how to use the KReady system for your students or your programs, please send an email to ELAHelp@education.ohio.gov and someone from the office will contact you to provide targeted technical assistance.

Clean up data in KReady or the Bridge form

Please confirm that all data has been entered in the KReady system or Bridge form for each student. The most reliable way to verify that all students have complete scores is to look at the SKB Report. Data managers and administrators can run these reports and identify whether all students have scores entered for all SKBs. As a reminder, each PSE and ECE funded child must have a rating for 24 SKBs to receive an overall score for the 10 required Learning Progressions.

If any scores are missing, we encourage data managers to communicate with the teacher associated with the specific student to provide any necessary support to ensure all data is entered in the system by Nov. 14 at 11:59 p.m.

For programs using the Bridge form, we encourage you to use local communication methods for ensuring that the data on your Bridge form is accurate prior to reporting student data in EMIS or EAS.

The Last SKB Rating entered in KReady or the Bridge form is the final rating

Teachers using the KReady system can enter as much data for each SKB as necessary to have longitudinal and trend data for monitoring growth and development. The last rating entered for an SKB is what is taken as the score for each SKB within a learning progression to get the overall LP score.

What to do when a Learning Progression score is “N”

Sometimes a teacher is unable to determine a score for an SKB for a child. When a teacher is not able to determine a score for a child on a skill, knowledge or behavior, the teacher will enter an “N” score in the Bridge form or KReady system. A score of “N” will then be calculated at the Learning Progression level within the KReady system Learning Progression score report or Bridge form.

When submitting assessment data to EMIS or EAS, programs are required to enter a reason code anytime a Learning Progression score of “N” is reported. A list of the allowable reason codes, and an explanation of what they mean, can be found in the EMIS manual for assessments here. The reason codes are closer to the end of the manual under the Score Not Reported section.

Currently, there is no column on the Bridge Document that is available to record reason codes and we ask you not to alter the document to include these reason codes. Changes to the Bridge Document will result in inaccurately reported data. Programs must develop an internal communication process to assure that teachers are accurately reporting reason codes for “N’ score items to their EMIS coordinator or the individual responsible for uploading student data in EAS.

Only one reason code can be reported for each Learning Progression and score of “N”. If multiple Learning Progressions are scored as an “N”, a different reason code can be selected for each “N” score.

For more information 

First, check out the department’s Early Learning Assessment Website

Questions about the Early Learning Assessment: ELAHelp@education.ohio.gov.

Contact Information: Elizabeth.Sailer@education.ohio.gov Kimberly.Davis@education.ohio.gov

Help Desk:  www.ohio-k12.help or  844-K12-OHIO (844-512-6446) to submit a ticket for technical assistance.